How to Write PERFECT Follow-Up Email after a Job Interview

In this job interview article, you will learn how to follow up after a job interview. This article will also includes the exact INTERVIEW FOLLOW-UP EMAIL template you can use after your job interview.

If you finish your interview and you are waiting to hear from the interviewer or the hiring manager and the days are ticking by, you’re getting frustrated. Make sure you read this article very well because it will teach you exactly how to follow up after your job interview.

You had a job interview, a week has gone by and you have not heard anything. What should you do now?

When you finish your job interview, you go home and then you are eagerly waiting for that telephone call or that email to tell you the result of your interview and you can get impatient. But there are a couple of things you must remember.

The interviewer is going to be interviewing other people for the role. They then have to assess their notes, they have to assess the scoring sheet and decide who is the best candidate, and this can take a few days.

When should you follow up after an interview?

If five days have gone by and you’ve still not heard anything, send a follow up email because that’s a good time. Five days is a really good time to send that follow up email.

What do you send? What do you write in your email?

Below is a couple of tips to use to send follow up email after your job interview.

  • Ensure there are no spelling errors

Always make sure whatever you follow up with is grammatically correct and there are no spelling errors because this could lose you the job.

If you send an email and there is a mistake in there, a grammar mistake, or a spelling or punctuation error, then you are likely to not get the job because this shows that your attention to detail is not very good.

Make sure the email that you send is structured well.

How to write a follow up email after job interview

Dear sir/madam,

RE: Thank you following the interview on [INSERT DATE].

I would like to take this opportunity to thank you for taking the time to interview me for the position of (INSERT POSITION) on (INSERT DATE).

I am genuinely excited about the prospect of working for your organization. If you need any further information, details, or evidence to help you make a decision, please do not hesitate to contact me.

I look forward to hearing from you.

Yours faithfully,



That is a polite nudge or a reminder, if you like, to let them know that you’re still very much interested in this position and it’s sent in a professional manner.

That’s the most important thing to do, to send it after five days if you’ve not heard anything and make sure the email follow up is professional.

Another question is, what if I heard back from the employer and I wasn’t successful at the interview? If that happens to you, the first most important thing is, don’t worry about it, these things happen.

You have to treat it as a learning experience and you have to improve the next time. That’s really important.

Whenever an interviewer contacts you to tell you that you haven’t been successful, always reply but be positive. Demonstrate to them that they have missed out, that you are the professional person, you are mature, but that you also understand that you weren’t the right person for their organization at that particular time.

You need to say to them, thank you very much for contacting me and for giving me the opportunity to be interviewed for the position. Whilst I am disappointed, I understand that I wasn’t the right person at this particular time.

However, if you change your mind or if it doesn’t work with the other person you have chosen, please do not hesitate to get back in touch with me because I genuinely want to work for your organization.

If you said that to the hiring manager when they turned you down for a job, they would definitely see you as really a professional, and if it didn’t work out with the person they have chosen, they would come back to you.

It might not work out with the person they’ve chosen, and they might come back to you. So always be professional. Never demonstrate any form of anger, frustration or negativity when responding to a job interview rejection, it’s really important to be positive.


Send your follow-up email after 5 days.


Be positive and respect their decision not to hire you!

Do not be negative, frustrated, or angry in any way. It is important you are positive!


Dear sir/madam,

Thank you for your email informing me of your decision. Whilst I am disappointed, I understand I am not currently the right person for your organization.

However, if you change your mind, or if the person you have chosen does not work out, please do not hesitate to get back in touch with me because I would genuinely still love to work for your organization.

On a final note, please would you provide me with some feedback as to how I can improve for next time?

I look forward to hearing from you.

Yours faithfully,



That’s a really smart way to respond to a negative interview rejection letter.

Thank you so much for reading, and I wish you all the best for passing your interview.

by Scholars Hub

Scholars Hub is a site created for Scholars, to guide you write professional CV, professional Resume, Biodata, Common Interview Questions and Answers. is NOT awarding scholarships, is NOT an employment site, NOT recruiter or agency or third party, and is NOT directly or indirectly involve in any stage of recruitment or employment. We don’t charge anything for any information shared in this site.

The aim of setting up this interesting site is to help Scholars/Students, mostly from developing countries, by sharing and giving you some guidelines to write professional CV, Professional Resume for Job application, including some Common Interview Questions and Answers.

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